---
title: Forms All Landlords in Ontario Should Know (and When to Use Them)
description: It's important for property owners to know all of the commonly used rental forms.
image: https://blog.rhenti.com/hubfs/Imported_Blog_Media/pexels-alexander-suhorucov-6457480-3-Jun-21-2022-07-15-09-04-PM.jpg
---

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# Forms All Landlords in Ontario Should Know (and When to Use Them)

by [Rhenti](https://blog.rhenti.com/property-owner/author/rhenti) on December 17, 2023

 

Paperwork as a landlord in Ontario isn’t always clear. Some situations with tenants warrant a simple text message or phone call, others legal forms, and others still the involvement of governing bodies.

 

To help you make the right call next time you’re at a crossroads, we’re breaking down the most commonly used forms by landlords in Ontario, when and how to use them, and tips to help you file them smoothly and effectively.

 

## Start with these tips from the Landlord and Tenant Board

The Landlord and Tenant Board (LTB) offers the following advice before giving notice forms or sending applications:

 

- Use LTB’s online tool, [Navigate Tribunals Ontario](https://tribunalsontario.ca/en/navigate-tribunals-ontario/), to help identify which forms best suit your situation.
- In most cases, seek legal advice before you serve a notice or file an application.
- The LTB encourages the use of the [Tribunals Ontario Portal](https://tribunalsontario.ca/en/tribunals-ontario-portal) for L1, L2, L3, L4, L9, L10, T1, T2, T5, T6, C1, C2 and combined applications.
- For most other application types, you can file by email and pay online.
- For forms for co-op eviction applications, see: [Non-Profit Co-op Evictions](https://tribunalsontario.ca/ltb/non-profit-co-op-evictions/).
- If you need a form in print, or alternate formats like large print or braille, contact the LTB.

## The most common forms you’ll likely need

As you’ll see below, there are *many* different kinds of forms for landlords. To simplify things, here are the most commonly used ones:

 

- [N1](https://tribunalsontario.ca/documents/ltb/Notices%20of%20Rent%20Increase%20%26%20Instructions/N1%20instructions_final_Nov30_2015.pdf): This form is given to a tenant when a landlord is increasing their rent. Most landlords use the N1 form when [increasing a tenant’s rent](https://blog.rhenti.com/property-owner/ontario-rent-increase-guidelines). 
- [N4](https://tribunalsontario.ca/documents/ltb/Notices%20of%20Termination%20%26%20Instructions/N4%20instructions_final_Nov30_2015.pdf): A notice to end an early tenancy for non-payment of rent.
- [N11](https://tribunalsontario.ca/documents/ltb/Brochures/How%20a%20Tenant%20Can%20End%20Their%20Tenancy%20(EN).html): A mutual agreement between the landlord and the tenant to end the tenancy.
- [N12](https://tribunalsontario.ca/documents/ltb/Notices%20of%20Termination%20%26%20Instructions/N12_Instructions_20200728.pdf): A notice to end the tenancy because the landlord, a purchaser, or a family
- member will be moving into the unit.
- [N13](https://tribunalsontario.ca/documents/ltb/Notices%20of%20Termination%20%26%20Instructions/N13_Instructions_20200728.pdf): A notice ending a tenancy because the landlord wants to demolish, repair, or convert the rental unit for another use.
- [L1](https://tribunalsontario.ca/documents/ltb/Landlord%20Applications%20%26%20Instructions/L1_Instructions.html): An application to evict a tenant because they didn’t pay the rent and to collect the money that is owed.
- [L2](https://tribunalsontario.ca/documents/ltb/Landlord%20Applications%20%26%20Instructions/L2_Instructions.html): An application to end a tenancy and evict a tenant or collect money.

 

Need something not covered here? See the full list below. 

 

## Notices, applications, and other useful forms for landlords in Ontario

Landlord forms loosely serve four scenarios: tenancy termination, rent increases, tenant-landlord dispute resolution, and miscellaneous. 

 

**Note:** To get any of these forms—and see instructions on how to use them— [download them from the Landlord and Tenant Board.](https://tribunalsontario.ca/ltb/forms/#)

 

### Notices of termination for landlords

Notice forms must be delivered physically to tenants (i.e. hand delivered, placed in mailbox or through a mail slot, under the front door, stuck to a door, etc.). Sending notices via email or text is not considered proper notice and often isn’t legally enforceable. 

 

- N4: Notice to End your Tenancy Early for Non-payment of Rent
- N5: Notice to End your Tenancy for Interfering with Others, Damage or Overcrowding
- N6: Notice to End your Tenancy for Illegal Acts or Misrepresenting Income in a Rent-Geared-to-Income Rental Unit
- N7: Notice to End your Tenancy for Causing Serious Problems in the Rental Unit or Residential Complex
- N8: Notice to End your Tenancy at the End of the Term
- N11: Agreement to End the Tenancy
- N12: Notice to End your Tenancy Because the Landlord, a Purchaser, or a Family Member Requires the Rental Unit
- N13: Notice to End your Tenancy Because the Landlord Wants to Demolish the Rental Unit, Repair it, or Convert it to Another Use

 

### Notices of rent increase for landlords

- N1: Notice of Rent Increase
- N2: Notice of Rent Increase (Unit Partially Exempt)
- N3: Notice to Increase the Rent and/or Charges for Care Services and Meals
- N10: Agreement to Increase the Rent Above the Guideline

### Application forms for landlords

- L1: Application to evict a tenant for non-payment of rent and to collect rent the tenant owes
- L2: Application to End a Tenancy and Evict a Tenant or Collect Money
- L3: Application to End a Tenancy – Tenant Gave Notice or Agreed to Terminate the Tenancy
- L4: Application to End a Tenancy and Evict a Tenant – Tenant Failed to Meet Conditions of a Settlement or Order
- L5: Application for an Above Guideline Increase
- L6: Application for Review of a Work Order about Provincial Maintenance Standards
- L7: Application to Transfer a Care Home Tenant
- L8: Application Because the Tenant Changed the Locks
- L9: Application to Collect Rent the Tenant Owes
- L10: Application to Collect Money a Former Tenant Owes
- A1: Application about Whether the Act Applies
- A2: Application about a Sublet or an Assignment
- A4: Application to Vary the Amount of a Rent Reduction

### Other forms for landlords

- Certificate of Service
- Certificate of Service – L10 Serving a Former Tenant or Tenant No Longer in Possession of the Rental Unit
- Affidavit
- Bulk Application Information Sheet
- Consent to Disclosure through Tribunals Ontario Portal
- Consent to Service by Email
- Credit Card Payment Form
- Declaration
- Fee Waiver Request
- Information from your Landlord about Utility Costs
- Information from your Landlord about Utility Costs (One or More Utilities are no Longer Provided in the Residential Complex)
- Information to Prospective Tenant about Suite Meters or Meters
- L1/L9 – Information Update
- Landlord's Motion to Set Aside an Order to Void – Form S3
- Landlord’s Notice to a New Tenant about an Order Prohibiting a Rent Increase
- Landlord's Notice to Terminate Obligations to Supply Electricity
- N14: Landlord's Notice to the Spouse of the Tenant who Vacated the Rental Unit
- Payment Agreement
- Request for French-Language Services
- Accommodation Request form
- Request to use Alternative Service
- Request for a Discontinuance Order Without a Hearing Form
- Request to Withdraw an Application Form
- Request for Hearing Recording
- Request for the Board to Issue a Summons
- Request to Amend an Order
- Request to Extend or Shorten Time
- Request to be a Litigation Guardian: Mental Incapacity
- Request to Re-open an Application
- Request to Reschedule a Hearing
- Request to Review an Order
- Schedule of Parties
- Summons (Lawyers and Paralegals Only)
- Tenant Agreement to Pay Directly for Electricity Costs

## Tenant paperwork made easy—from application to signing

Most of these forms come into play after you’ve signed a tenant, but what about the paperwork before that?

 

Rhenti’s lead-to-lease software makes managing applications, marketing your property, coordinating with tenants, conducting background checks, and other tedious admin landlord tasks a breeze. 

 

[Learn how Rhenti can help you today](https://rhenti.com/index.html). 

---

*The blog posts on this website are for the purpose of general introductory information. They can’t serve as an opinion or professional advice. Speak to a professional before making decisions related to your circumstances.*

 

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